Psst. Your SaaS stack may be bigger - and more expensive - than you think.  

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With the rise of easy-to-adopt software tools, many organisations now operate in a state of SaaS sprawl. And without centralised visibility, it's all too easy for hidden costs and risks to pile up unnoticed.

Here are five reasons most businesses don’t have a true picture of their SaaS environment, and how to change that.

1- There's no central dashboard  

Many organisations still rely on spreadsheets or department heads to track software subscriptions (yes, we still can’t believe it either but don’t worry, we don’t judge). But without a unified view of all SaaS tools in use across the business, you’re only seeing part of the picture. That means duplicated apps, unauthorised tools, and growing costs are slipping through the cracks.

2- Duplicate apps are more common than you think

It’s not unusual for marketing to use one collaboration tool while sales uses another. Multiply that across departments, and suddenly you’re paying for multiple tools that do the same thing. The cost impact of this redundancy can be significant - especially when licences go unused.

3 - Licences are bought but not used

One of the most common and costly SaaS problems is licence waste. Subscriptions are bought with the best intentions but often left dormant. Maybe a project ended. Maybe staff churn left seats unused. Maybe teams are stretched and simply forgot to cancel a seat. Work happens.  

But, without visibility, the monthly bill keeps growing unchecked.

4 - Shadow I.T introduces risk

Employees aren’t trying to be malicious, they just want tools that work. But when individuals sign up for apps without IT’s knowledge, it creates shadow IT: a serious security and compliance concern. Unmanaged tools can leave gaps in data protection, access controls and governance.

5- Manual monitoring isn’t scalable

Trying to manually track usage and subscriptions across dozens (or hundreds) of SaaS apps isn’t just inefficient - it’s unsustainable. A better approach is automated, real-time visibility that gives IT teams the insights they need to take back control.

With the right tools, you can go from confusion to clarity in minutes. Our free SaaS visibility assessment using HYCU’s R-Graph tool shows you exactly what’s running across your organisation - no software, no set-up, no pressure.

CTA: Want to see what you’re missing? Book Your Scan now

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